Are you tired of spreadsheets that don’t work? it’s time for an upgrade – to manage and track donations to your nonprofit!
This article will walk you through 10 great donation management software choices–and the best part is, they’re all FREE.
Use this list to choose the best software to upgrade your nonprofit from the stone age of spreadsheets into the dazzling world of automated, easy-to-use, and effective donation management software.
Here’s what we’ll dig into –
- Donorbox
- Funraise
- Givebutter
- Snowball Fundraising
- Tithe.ly
- GivingFuel
- Anedot
- RallyUp
- RhinoNP
- Donately
Let’s go!
What is Donation Management?
Donation management also called donor management or donation tracking is the process of organizing and tracking any and all donations that your organization receives.
Essentially, donation management software allows you to keep up with information that will help grow your nonprofit and improve your relationships with donors.
For example, Donorbox lets you securely and effectively collect, store, and manage donor and donation data. You can check and segment these records as well as pull necessary reports. You will also have the ability to integrate with some leading CRM tools for more data effectiveness.
Manage Donations on Donorbox
The Importance of Donation Management Software
Keeping all the information above stored in a secure, easy-to-access place is of vital importance to your nonprofit for a few reasons.
1. Record keeping for tax purposes
If your donors need reminders (and government-compliant tax receipts) about how much they’ve given, when they gave, and how much of their donation was tax-deductible, you need to be able to provide that information.
2. Solicitation preparation
When you’re getting ready to reach out to donors to ask for repeat donations, it’s critical to know information about the last time they were solicited.
You’d also want to personalize your appeals by suggesting donation amounts that suit their giving ability. This makes your donors feel comfortable and they might even end up giving more.
Also, segmenting the donation and donor data means you’re reaching out at the right frequency and with the correct impact information.
On Donorbox, you can easily apply some basic as well as advanced filters to segment the donation and donor data. This helps you create donor groups for more effective solicitation.
3. Reviewing trends
Do most of your donors give online? Do they prefer to give at events?
If you can review the donation data you’ve gathered for trends, you can plan your next campaign with solid strategies in place.
Giving preferences is important when you’re planning a campaign. Choose software that will help you add offline donations and donors as well. This way, you can easily add filters and find out how many of your event attendees gave offline via cash; and how many preferred to donate online.
You can also find out which online payment methods were most popular among your donors and more such information. This will help include newer trends in your fundraising strategies. With Donorbox, you’ll have all this information at hand, as and when you need it!
10 Efficient & Free Donation Management Software for Nonprofits
1. Donorbox
Donorbox has comprehensive, easy-to-use tools to help you manage each step of the donation process.
With attractive, branded donation forms that pull in more donations for your organization to powerful donor and donation management tools, Donorbox helps you reach–and surpass!–your loftiest fundraising goal.
Get Started With Donorbox
Key donation management features
- Automatic creation of donor and donation records.
- Ability to add offline donor and donation data on the tool.
- Recurring donation plans management.
- Segment donor and donation records as per filters like giving frequency, currency, campaign preference, number of donations, certain time-frame, and more.
- Add communication notes to donor profiles and edit other details.
- Get triggered alerts for the right moment to contact your donors – gift anniversaries, first-time donations, plan upgrades, cancellations, etc.
- Easily merge duplicate records to keep a clean database.
- Pull donor reports based on new donors, donor data overview, and LYBUNT.
- Send automated, customized, and compliant donation receipts.
- Compile and send year-end donation summaries to donors for tax purposes.
Donorbox also integrates seamlessly with leading CRM tools such as Salesforce, HubSpot, Blackbaud RE NXT, and thousands of other apps through Zapier. These integrations ensure easy sync-up of the donor, donation, and campaign data between two platforms. Know more about these integrations here.
Explore all Donorbox features on the website.
Pricing
Sign up for free and start using all the features of Donorbox including donor and donation management. There’s a nominal platform fee of 1.75% as well as the processing fees of Stripe or PayPal. However, you’ll have the option to ask donors to cover these fees. Integrations will have add-on fees. Learn about the pricing here.
Ideal for
Nonprofits, churches, PTAs, universities, charities, political and art-based organizations, and more.
It is suitable for any organization – of any size – and individuals looking to fundraise and manage donor data. The features are highly user-friendly for all.
2. Funraise
Funraise offers a suite of donation management tools to help you track important information, in addition to fundraising tools.
Donation management features
- Editable donor profiles.
- Automated donation receipts.
- Resend donation receipts.
- Pull customized donation reports.
- Create tasks for yourself or your coworkers.
- Manually add records.
- Recurring donation management.
- Automated expiring card notifications to recurring donors.
Pricing
Funraise has a free plan but for advanced features and integrations, they offer an Enterprise plan starting at $2500 per year.
Ideal for
Nonprofits of any size looking to get a handle on their donation management.
3. Givebutter
Givebutter’s donation management tools come with several helpful perks and integrations. Like others on this list, this too is a fundraising tool with donation and donor management included for better fundraising efficiency.
Features
- Easy migration of records from any system.
- Automated contact management.
- Donor timeline and history.
- Duplicate detection.
- Donation reassignment.
- Email, mailing address, and phone validation.
- Custom filters to pull donor reports.
- Manually add donations.
- Integrates with Bloomerang, HubSpot, Blackbaud RE NT, and Salesforce.
Pricing
With optional tips, their platform is free to use. If the “tips” option is turned off, they have platform fees starting at 1%. Processing fees are included in both cases.
Ideal for
Small to medium nonprofits starting out with donation management.
4. Snowball Fundraising
Snowball Fundraising provides strong analytical tools to help nonprofits reach their fundraising goals and manage donations.
Features
- Pull donor reports to recognize stewardship opportunities.
- Chart fundraising progress with goal features.
- Create segmented support lists.
- Bulk import of donor data.
- Add notes to donor records.
- Integrates with Quickbooks, Salesforce, and Google Contacts.
Pricing
They do have a free plan including processing fees. But most of their advanced tools are available under their paid plans starting at $55/month.
Ideal for
Smaller nonprofits that want powerful online tools to track their fundraising progress.
5. Tithe.ly
We didn’t want to leave our churches out! Although any of the other software choices on this list would work great for churches, Tithe.ly offers tools crafted specifically for churches to streamline their tithing and donor information gathering.
Donation management features
- Pull in-depth donor reports.
- Manually record cash and check gifts.
- Set up and manage recurring giving.
- Weekly or monthly summary reporting.
- Tax receipts.
- Giving insights dashboard.
- Integrates with Salesforce and Quickbooks.
Pricing
You can sign up for free. There will be some processing fees for donations. Add-ons and advanced features require additional plans starting at $19/month.
Ideal for
Churches of any size that want to grow their church through valuable insights about their tithing.
6. GivingFuel
GivingFuel provides solid tools to collect, organize, and export donations and donor information.
Features
- Easily update donor information.
- Log donor interactions.
- Manually enter new donor records with specific subtypes.
- Upload donor photo.
- Link donor social media.
- Integrates with Neon CRM, Salesforce, HubSpot, Bloomerang, Donorbox, Capsule CRM, and more!
Pricing
Their starter plan is available for free with credit card processing fees. Their advanced plans offer 3 months of free trial and then it will be charged starting at $59/month.
Ideal for
Nonprofits of any size that need a simple tool to collect and organize donor information.
7. Anedot
Anedot offers some basic donation management features to help you get the most out of accepting donations.
Features
- Automated donation receipts.
- Automated expired credit card updater for recurring donations.
- Integrates with Blackbaud Raiser’s Edge, QuickBooks Online, and Planning Center.
Pricing
You can get started for free. There will be processing costs per donation.
Ideal for
Smaller nonprofits looking for basic donation management.
8. RallyUp
RallyUp provides solid fundraising tools and some great donation management options to personalize donor outreach.
Features
- Donor profiles with customizable information for each donor.
- Email donors directly from donor profiles.
- Integrate with CRM tools like Salesforce, Virtuous, Neon CRM, HubSpot, and more.
Pricing
You can get started with fundraising for free but donor profiles and other advanced features come at a price starting at $25/month.
Ideal for
Midsize nonprofits willing to pay an affordable price per month to manage donors and donations.
9. RhinoNP
RhinoNP offers a one-stop shop for smaller charitable organizations with tools to collect donations and store donor data.
Features
- Sort and track donors by status.
- Sort donors to find current prospects.
- Financial reports.
Pricing
It’s free for organizations with fewer than 25 users a month.
Ideal for
Small nonprofits or groups that have a few repeat donors and don’t need comprehensive tools or integrations with outside CRM.
10. Donately
Donately offers fundraising tools for any size nonprofit to manage donations with ease.
Features
- View most active donors.
- View the most popular donation amounts.
- Sort data by specific features.
- Earmark donations.
- Integrates with Salesforce, Capsule CRM, Copper, HubSpot, and more.
Pricing
Their free plan comes with a 4% platform fee. The paid plans start at $15/month.
Ideal for
Nonprofits that need basic donor and donation management to understand their donor data.
Over to You
We’ve presented you with 10 of the best free donation management software choices currently on the market. These tools all have one important goal: to make your life as a nonprofit fundraiser easier.
No more grumbling over spreadsheets and old-school donation management! It’s time to move into the future with streamlined tools and fascinating data that can help you sharpen your fundraising strategy.
Learn more about managing donors and donations on our Nonprofit Blog. Subscribe to our newsletter to receive the best Donorbox resources in your inbox every month!
Along with helping you manage your donations, Donorbox also ensures that your fundraising efforts are boosted with powerful features like Recurring Donations, Text-to-Give, Crowdfunding, Peer-to-Peer, QuickDonate, Events, Memberships, and more. Sign up for free to get started now!
For expert help and a custom success package for your organization, check out Donorbox Premium – we’ll help take your fundraising to the next level!